There are a lot of cloud services. It’s hard to find our way among all of them and identify the option that best suits our needs. Especially when the same type of service is presented to us in different ways, under different names and from different providers. A case in point is cloud storage. It’s also known as online storage, online drive, shared drive, file server, FTP, server, box… and this list goes on.
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I have Office 365 and a Mac. However, I use OneNote a lot and would strongly prefer OneNote 2016. So, I set up a Windows 10 virtual machine in Virtualbox. Unfortunately, every time I click 'download OneNote 2016' on the Microsoft site, all I get is an Office download that leaves me with Office 365. All I want is OneNote 2016 on this virtual. Download Microsoft Outlook and enjoy it on your iPhone, iPad and iPod touch. Outlook lets you bring all of your email accounts and calendars in one convenient spot. Whether it’s staying on top of your inbox or scheduling the next big thing, we make it easy to be your most productive, organised and connected self.
Maybe you’ve heard about OneDrive. Or maybe you’re already using it. What about OneDrive for Business? Do you know Microsoft 365 and Office 365? And, do you understand the difference between them?
INTRODUCTION The purpose of this blog post is to provide the necessary guidance for our Skype for Business Server, Lync Server, and Skype for Business Online customers to prepare for the deprecation of TLS 1.0 and 1.1 in Office 365. Please carefully review all the information in this blog post. OneDrive organizes your files by type for you, so it’s easy to find what you need. You can access your files from a PC or MAC or your mobile devices (Android, iOS, Windows Phone and even BlackBerry 10). OneDrive is perfect to store your personal files. You can also share them with friends, family or even colleagues.
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What are OneDrive and OneDrive for Business?
The short version is: OneDrive is intended for personal storage. OneDrive for Business, on the other hand, is one part of Office 365 (or SharePoint Server). It gives you a place in the cloud where you can store, share, and sync all work files. It can be a standalone product but is most often included in an Office or Microsoft 365 subscription, which gives you an extensive set of tools for your workspace.
Let’s dig further into some more details about each of these products.
OneDrive
OneDrive (previously known as SkyDrive) is a free storage space provided by Microsoft. You just have to type onedrive.com in your browser to find it.
To access it, you need a Windows Live ID which can be your Xbox Live account, your Outlook.com email account (previously Hotmail.com), your Skype account (the former MSN Messenger ID), or the account you used to sync your old Zune device. This Microsoft account is basically an email address and a password. That’s all.
With OneDrive, you get 5GB of free storage (15GB if you signed up before February 2016) that you can use to store any kind of file, including photos, video and documents. OneDrive organizes your files by type for you, so it’s easy to find what you need. You can access your files from a PC or MAC or your mobile devices (Android, iOS, Windows Phone and even BlackBerry 10).
OneDrive is perfect to store your personal files. You can also share them with friends, family or even colleagues.
This version may be free, but you still get .
- Unexpected options are available through the web browser. You can browse any connected PC you’ve set your OneDrive account on, so you can even access files stored on the PC that are not saved to OneDrive.
- Windows 8.1 and later versions plus all Office applications will allow you to save files directly to OneDrive as a built-in feature; the same thing Outlook.com does for attachments.
- File versioning will help you retrieve previous versions of your documents.
- You can set OneDrive to automatically back up your camera files (photos and videos).
- You can download the mobile and desktop apps as an alternative to using a web browser. The integration with Xbox will help you watch your personal images and videos saved on OneDrive directly on your TV.
You can also set two-factor authentication (2FA), which involves receiving a code on your mobile phone whenever you need to access it. Or, you can activate PIN or fingerprint identification for more security on the mobile app.
OneDrive can basically be compared to Dropbox, Box or Google Drive for your personal files.
OneDrive for Business
As its name indicates, OneDrive for Business is designed for organizations. It allows a company to provide cloud storage to its employees and manage its usage from a central location.
Talking about OneDrive for Business leads us to another Microsoft product: SharePoint. Why? Because when SharePoint 2013 was released, OneDrive for Business was part of a whole streamlined experience. Its role was to synchronize SharePoint document libraries across different user devices.
For those who don’t know, SharePoint is a collaboration platform for organizations. It provides a corporate website where teams and departments can create their own workspaces to store, co-author and share documents or any other professional files. Each user automatically gets a “My Site” library in SharePoint, which is like a home drive or an equivalent of the “My Documents” on their corporate PC. Depending on the server edition it runs on, SharePoint can allow the integration of different applications so it can be used as a unique platform for the company. SharePoint is either installed on-premises or hosted in the cloud. It’s not a free product, so companies have to buy licenses to run it. In other words, using OneDrive for Business involves some cost.
It offers advanced features compared with those available with the free version of OneDrive. The storage quota limit depends on the SharePoint platform your company uses. There is a limit in the number of files you can sync with OneDrive for Business: 5,000 for a regular document library and 20,000 for the “My Site” library. Of course syncing files will help you use them offline on your devices. File versioning is enhanced for OneDrive for Business, as it involves the notion of minor and major versions. This is a very important feature in co-authoring.
Can OneDrive for Business be used without SharePoint? The answer is yes. Companies can choose to provide storage space for their employees for document backup or as a mobility feature. Microsoft offers that service as a paid cloud service that provides 50GB of space per user.
Office and Microsoft 365
As we just mentioned, OneDrive for Business is also provided as a standalone cloud service. But if you need many cloud services, paying for standalone services is not the best way to manage your budget. This is where Microsoft and Office 365 come in.
Office and Microsoft 365 are a set of cloud services available for personal, education or business activities. The Business and Enterprise plans give you a whole suite of productivity products for your organization. With icrosoft 365, you get the familiar Office applications (Word, Excel, PowerPoint, OneNote, Outlook, and Publisher) plus the following: 50GB of Exchange Online mailbox per user, Skype for Business for corporate instant messaging, audio/video calls and web conferences, Yammer as a corporate social network, SharePoint for file management, and 1TB of OneDrive for Business storage per user. Each plan will give you some or all services in this list, plus other cloud services. You can use one single license on up to 5 PCs, 5 MACs and 5 mobile devices!
With Office 365, OneDrive for Business is provided mostly for SharePoint document library sync. In plans where SharePoint is not included, it can be used as simple file storage.
Have we cleared things up for you? I hope so. Let’s sum it up! OneDrive is a good fit for storing your personal documents, pictures and videos in the cloud, so you can access them everywhere you go and also share them with friends, family and colleagues. OneDrive for Business is used with SharePoint to sync data to user devices so they can access corporate files, co-author documents with colleagues, and keep working on them while at home or on the road. Office and Microsoft 365 bundles OneDrive for Business with other top-notch services in a single offer so you can better manage your budget.
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Most UW-Madison faculty, staff, and students have access to download/install Office suite - more details. For complete details on the different versions (including licensing) of Microsoft Office available, please review Microsoft Office for UW-Owned and Personally-Owned Computers at UW-Madison. Note: If you are on a departmental managed computer, contact your departmental IT support staff instead to make sure the correct version of Office is installed on your device.
- Note - If you travel to areas where you do not have access to internet for more than 30 consecutive days please read this note
- Departmentally owned computer (which requires activation every 180 days):
- Windows
- IT staff can download and install from the Campus Software Library > Microsoft for UW-owned Computers > Microsoft Office for Windows Shared Machines (C2R Installers) > Office 2019 Pro Plus for Kiosks.
- Mac
- IT staff can download and install the Office 2019 installation package from Microsoft, then download and run the serializer from the Campus Software Library > Microsoft for UW-owned Computers > Microsoft Office for Macintosh > Volume License Serializer for Office 20xx for Mac.
- Personally owned computer: use a free office suite such as OpenOffice or LibreOffice as a backup.
- Departmentally owned computer (which requires activation every 180 days):
- Note - Windows 7 End of Support and Office 365 ProPlus
As announced previously, Windows 7 will be out of support after January 14, 2020. Because Office 365 is governed by the Modern Lifecycle Policy, customers are required to stay current as per the servicing and system requirements for the product or service. This includes using Office 365 ProPlus on a Windows operating system that is currently in support.
Using Office 365 ProPlus on older, unsupported operating systems may cause performance and reliability issues over time. If your organization is using Office 365 ProPlus on devices running Windows 7, we strongly recommend your organization move those devices to Windows 10.
[How does this impact me?]
Even though Windows 7 will no longer be supported after January 2020, we understand Office 365 customers may need more time in their migration to a supported operating system. Through January 2023, Microsoft will provide security updates for Office 365 ProPlus on Windows 7. But, during that time, as long as the device is still running Windows 7, Office 365 ProPlus won’t receive any new features updates.
[What should I do to prepare for this change?]
We recommend that organizations migrate to Windows 10 or a supported operating system before the end of support date on January 14, 2020 in order to continue receiving new feature updates to Office 365 ProPlus. Make sure to discuss this process with your local IT staff before making changes to your system.
We’ll be providing more information by January about how to get security updates for Office 365 ProPlus on devices running Windows 7 after support for Windows 7 ends.
Note: This information also applies to Office 365 Business which is included in business plans such as M365 Business and Office 365 Business Premium, and to desktop versions of Project and Visio.
For more information, please see this support article and this FAQ.
Important: Why should you install and use Office 365 ProPlus/Subscription version from the Office 365 portal?
- 365 ProPlus/Subscription version: receives feature and security updates.
- Professional Plus/2016/2019/Volume License versions: only receive security updates.
- Release notes for Current Channel releases in 2020.
Download/Install Office
Important
- If you use Microsoft Project and/or Visio, please make sure to review the compatibility article before installing Office suite.
- You will need administrator rights to your computer to install any software. If you do not have these rights, contact your local administrator. Also, make sure to update the software after completing the installation - this will ensure that your software is up-to-date for it most important security patches.
- If you have a previous version of Office installed, please perform a complete uninstall before installing the latest version.
- OneNote desktop client will no longer be included within Office 365/2019 suite and instead will be a standalone application. If you would like to use OneNote desktop client, review Microsoft's article.
Windows OS
- Log into Office 365 Portal using your netid@wisc.edu address and NetID credentials.
- Click Install Office button.
- Follow the prompts to install the software. You will be prompted to enter your account credentials (NetID/password) to activate the software.
Note: During the configuration Office/Outlook, If you are prompted to 'add this account to Windows', click skip for now.
Mac OS
- Log into the Office 365 portal.
Note: if you are prompted to sign into your Office 365 email account, enter you NetID@wisc.edu address. - Within the 'My account' screen, click Install Office button.
- When prompted, run the installer and continue with the installation/configuration process.
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